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MTS Security & Electrical Solutions

Builders' orders file themselves, and every booking lands on the calendar.

Electrical and security contractor, Melbourne · Live since September 2026

Builders email a purchase order, sometimes six months before the job starts, then send the booking dates later in separate emails, one for each stage of the work.

Every order was printed and filed by hand, then pulled out and filed again when the booking came in. Between office days, emails sat unread.

How it works

The real system. Addresses, builders, people, order numbers and amounts are swapped for made-up ones.

  1. 01

    The week ahead, on one screen

    Every visit coming up, its stage and its builder, straight from the builders' emails. Nobody typed any of it in.

    The home screen: jobs booked, orders waiting, the short list to check and visits to invoice, then every visit for the next seven days with its stage and builder.

  2. 02

    Every order becomes a job

    When a builder's order arrives it is read, filed in Dropbox and put on the job list. Search by address, builder or order number from any phone.

    The jobs list, grouped by next week and later, each job with its builder, order number, stage and date.

  3. 03

    Everything about a job, in one place

    The order, each stage's booking, the site contact, the files and every email behind it. When the builder moves a date, the calendar moves with it and the old date is kept. Anything the system isn't sure about waits on a short list for a person to check.

    One job: the order details, a rough-in booking on the calendar with its site contact, the emails behind the job and a log of everything that happened to it.

  4. 04

    Nothing done goes unbilled

    Once a visit's date has passed it waits here until it's invoiced, checked against the invoices already in the accounts.

    The to-invoice list: finished visits by month with their builder, order number, stage, order value and a button to mark each one invoiced.

What changed

Admin hours a week
8about 1
Booking email to calendar
Next office dayautomatic
Finding an order
A walk to the filing cabinet, office days onlyunder ten seconds, from any phone
Emails that need no human step
over 85%
Estimated first-year saving
$29,000

What it works with

Outlook, Dropbox, the shared calendar and the accounts they already use. The builders change nothing.

Something like this in your business?

Thirty minutes on a call. We'll tell you what's worth fixing first, and whether we're the right people to do it.

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